Our Services

We are the perfect choice when having to provide a solution to all your event planning/coordinating requirements. 

 

We pride ourselves in delivering clients with a customized event planning and coordination service tailored and suited to every need.  

 

We understand that no two clients are the same, and have created an intimate boutique consultative environment, so as to approach and develop new ideas and designs best suited to who and what you stand for.  

End-to end Event Planning

Our comprehensive end-to-end management service for events

spans a range of services including: 

·       Concept and strategy 

·       Venue sourcing

·       Onsite presence 

·       Post event reporting

·       Logistics management

·       Delegate, sponsor and presenter logistics and management 

1.2 Conference Production and Event Management

Full conference production and event management services to help you deliver inspiring and thought provoking conferences and meetings. 

 

Effective conferences need to be inspirational, engaging and memorable. 

 

We add creativity and flair to your conference, ensuring that it is tailored to your objectives and maintains a high level of energy throughout.

1.1 Tailor made – Bespoke Event Management

We listen and we understand the importance of having a bespoke event that embraces your company’s values, goals and morals. We have the internal expertise to blend your event message into your event, providing you with ideas and ‘outside of the box’ solutions. HCL have the passion, creativity experience and we love what we do

1.3 Meeting Management

Delegate experience is key to the success of every meeting; seamless delivery is time consuming – let us take the strain.

We can assist you with the entire process from invitation to

registration, transportation, accommodation, scheduling, itineraries, catering, breakout events, gala dinners and then finally post event feedback.

 

Our team takes care of every detail, meaning the delegates

receive all the information they need in a timely fashion, and we ensure that

every eventuality is covered.

Registration Management

We can run your registration using our proprietary software.

 

We will ensure registration is flexible, fast and secure and look after everything from pre-event registration, to onsite tracking, and also post-event data reporting.

Incorporating your Values and Objectives

Let us help you to link your event to a product launch, your business strategy or to pick up on your core business values. 

 

HCL are specialists when it comes to linking events to your business values, ensuring that your objectives are adhered to. Behind almost every event there is an underlying business requirement, be it engaging with clients, launching products, motivating and rewarding staff or building a stronger team. There is always an opportunity to find creative ways to incorporate your business values into your event. 

 

Let us work with you to adapt your event and provide that critical link, ensuring the needs of your business are met. 

The HCL team are on hand every step of the way to work with you and ensure your values and objectives are incorporated into the event.

Venue Sourcing

Looking for a specific venue for your conference, meeting, team or client event? 

 

Let HCL do the hard work for you, and save you time and money with our venue sourcing service! Venue sourcing is a function of experience and knowledge. 

 

Luckily HCL has built up ample resources of both over the last 5 years. Venue selection can be quite a subtle process. We need to match client aspiration with budget and geography to achieve the best possible result every time.

 

There may be specific requirements allied to your event; we know which venues accept what sort of event taking place on their grounds. 

Event Collateral 

There are a number of ways in which your event can be enhanced:

 

5.1  Catering. 

 

If you are looking to add catering to your event the HCL team are more than happy to help with this. From pre-event to onsite we are happy to manage all aspects of the event catering.We will work with your chosen venue to present the best options to suit your requirements and budget. In addition we work with some truly outstanding event caterers and we would be delighted to share our accumulated knowledge with you.If you’re looking for something a little different to add that special wow factor to your event, we can work with you to create the perfect package whether it’s for a camp fire, BBQ or high level evening

cocktail.       

 

5.2 Transportation

 

The HCL team love logistics and will support you to ensure the smooth running of your event.Let our team ease the pressure where we can and allow us to organize any transfers that you need for your conference or event. We can book taxis, chauffeured vehicles, coaches, executive coaches, boats and even helicopters. We can present a range of options to suit your requirements.For international conferences and events, we can also organize flights and charter aircraft for delegates where required. 

 

5.3  Branding. 

 

Quality branded high quality clothing including caps, umbrellas, give-aways, polo shirts and jackets seem to always be appreciated and fall well within most firms’ policies for the receipt of gifts. 

 

5.4  Photography & Videography

 

A great way to capture those special moments from your event and distribute to guests as an event follow up.Our team can book and manage a photographer or videographer for your event. We have some great suggestions in our little black book and are more than happy to share these with you. A professional recommendation is always useful and we only work with professionals who we know are capable to deliver and can rely on their results.

Event Theming

If you are looking to make your event extra special and have that ‘wow’ factor, look no further. We are known for our spectacular bespoke themed events and have a huge variety of themes up our sleeve. A theme is a great way to enhance your event and uniquely add a new dimension, plus an extra air of excitement around your event. 

 

Here are a few of the most popular:

 

·       60’s, 70’s, 80’s

·       Arabian Night

·       African

·       Western

·       Movie themes

·       Halloween

·       Swahili with an impressive portfolio and extremely creative.

 

Event Management team, we have a vast array of experience across many platforms. More importantly we are passionate about all of our events and exceeding expectations. 

 

We like to work in close partnership with our clients and are strong believers that it’s all about the details. Our service can be tailored to your requirements and we can do as much or as little you like. 

 

From start to finish we will go above and beyond to ensure that your event is themed and tailored to meet your specific requirements and that all those special finishing touches are taken care of.

Logistics Management 

As the lifeblood of any event the smooth co-ordination

and communication can make or break a flawlessly planned event.With a vast knowledge and experience in event logistics management, we can work on your behalf in partnership with venues and suppliers

to ensure the smooth running of your event.

 

We are on hand to assist you as much or as little as you require, our service can be tailored to your exact requirements. Whether you need help with the pre-event planning stages or right through to the live event

we can be on hand to help. 

 

Our experience covers a range of logistical programme details including the following to name a few:-

 

·       Venue Sourcing

·       Site Inspections

·       Delegate Management

·       Meeting Management

·       Transport Management

·       Technical and Production Management.

 

If you have all of your ducks in a row but require some additional support onsite, the HCL team are on hand to work with you to help deliver a successful event and exceed expectations.

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